Use Case Operator responsibility for technical systems.

“Pruefpilot” supports the systemic implementation of technical building systems in regular operations and thus enables you to carry out comprehensive and automated inspection and maintenance planning in line with operator responsibility.

In this use case, we use the example of a ventilation system to show you how you can put it into operation properly and operate it in a legally compliant manner using Pruefpilot.

Operator responsibility using the example of a ventilation system



Responsible operation of a ventilation system in a property is an essential and fundamental part of the work of a facility or property manager. As the operational operator of a property, it is important that ventilation systems are properly maintained in order to ensure good and proper air quality and guarantee energy efficiency. This includes adhering to maintenance and inspection schedules, training technical staff and regularly checking the system for operational safety.

With the CLOUDBRIXX Pruefpilot, owners or their managers can automate the entire inspection process, sustainably reducing their risks while at the same time ensuring operator responsibility.



In Germany, there are over 26,000 investment criteria and over 2,000 inspection regulations for technical systems and buildings, which can differ in detail throughout the country.

Even for a ventilation system in a commercial property that is “identical” in principle, there are various location-specific, individual legal requirements and the resulting inspection intervals.

In order to properly implement this multitude of different regulations, appropriately trained specialist personnel and regular training on the currently changing regulations for each federal state and region are generally required.

The solution:

System-supported, step-by-step structured queries for creating a “ventilation system” with the CLOUDBRIXX Pruefpilot.

For legally compliant operation and to properly enter the ventilation system in your ERP system, you generally need the following documents to ensure complete documentation:

  • Technical specifications of the ventilation unit, including manufacturer’s information, model number, capacity, etc.
  • Plans and diagrams of the air handling unit showing the layout and operation of the unit.
  • Maintenance logs and service reports to ensure that the unit is regularly maintained and checked during operation.
  • Permits and documentation proving compliance with local building regulations and environmental regulations.
  • Possibly also proof of training for the personnel responsible for operating and maintaining the system.
  • If required, other relevant documents such as safety data sheets for materials used or proof of compliance with energy efficiency standards.



Thanks to the structured and guided “step-by-step” query of all relevant information in CLOUDBRIXX Pruefpilot, the ventilation system is entered into the operational CLOUDBRIXX system (building services module) with confidence. This process guarantees you legally compliant

and optimum operation of the ventilation system. Property owners and managers can thus ensure that all necessary information is available for future reporting, inspections or audits and that all deadlines for maintenance and necessary checks can always be met.